If you are a new vendor, returning vendor or thinking about joining us, please review the following information. Since each of us, at some point, has been a first time vendor, we all know how intimidating it may seem. Just remember that apart from serving a useful purpose in our community, we are all here to enjoy each other's company as well as that of our many customers. So smile, relax and enjoy the experience.

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I’m interested! How do I apply?
All new vendors must be reviewed by the Market Manager and two board members prior to being allowed to vend. It’s easy to get the process started.

First, pick what type of product you sell and you will be brought to the appropriate guidelines.

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Then read the guidelines on the appropriate page before applying through our

application form.

 

Fee Structure
All vendors must become a Market Association Member in order to vend.

Annual fee for association members - $20.00
Daily fee- $ 20.00
Daily fee for sharing table - $7.50 per individual at the table (maximum 2 people)
Performers - free
Non-profit/community groups
Display only – free
Selling products - $ 5.00 (not including raffle tickets )
Local Business table (promotion only, no sales) - $10.00
Daily fee for vendors under 12 years of age - $2.00
Daily fee for vendors ages 13 - 15 - $5.00

Daily fee for vendors ages 16 - 19 = $10.00
Fee for the full season is $450.00

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Notes on fees

1. All fees quoted are for a 10' x 10' area. Space for vendors under 19, non-profit groups and local businesses may be limited. Vendors supply their own tables, chairs and coverings.

2. For vendors who cannot recoup the table fee from their day's sales, it may be possible to receive a credit for subsequent visit. Contact the Market coordinator on market day.

3. The market will be open to the public from 10:00am to 2:00pm Saturdays each week from the second week in May through October.

4. Vendors must be set up by 9:45am, with their vehicles removed from the market area and parked in the designated area.

5. There shall be a limit of one stall per vendor. The Board of Directors may approve a larger space under special circumstances.

6. Vendors who have bought space ahead of time must contact the market coordinator by Wednesday evening if they are unable to attend the market. The market runs rain or shine, but if a vendor chooses not to attend due to inclement weather, they should contact the market coordinator as soon as possible.

7. Holders of permanent locations may lose their space for the market day if they are not present at the market by 9:45.

8. The fees for the permanent spaces are not prorated.

9. Sales are not allowed before 10am. A bell will ring to signal the start of the market. Vendors are permitted to sell to other vendors before the bell.

10. Prequalified vendors must confirm their attendance with the market coordinator by 6pm on the Tuesday prior to the market day. A space cannot be guaranteed for more than one week unless it is paid for in full.

11. The board reserves the right to limit the number of vendors and reserved spaces. The board will use its discretion to balance the types of products and services at the market.

12. All vendors must fill out a Vendors Application form prior to vending.

13. Market coordinator and two board members will review all new vendors prior to vending at the market. New vendors must sign a Vendor Application form and have reviewed the Sooke Country Market General Guidelines.

How do I know if I am eligible to vend?
Do you make, bake, grow or provide the service yourself? Products that may be sold include fruits, vegetables, plants, flowers, food products and original crafts that are locally produced (with preference given to vendors in the Sooke and JDF electoral district) and not sold through a storefront operation with the exception of home based businesses. Please note: at this time we are unable to accept application for vendors who locally produce and sell alcoholic beverages.
Crafts - handcraft component must dominate the commercial component and must be of original, unique work or design
Growers - produce must be grown free of pesticides and herbicides and by the grower who is selling it (with the exception of a shared table arrangement)
All food products must conform to current VIHA regulations. Please see their website here for full information on their regulations and familiarize yourself with their document "Guidelines for the Sale of Foods at Temporary Food Market", updated March 2016 and available here.
CFIA Core Labelling Requirements
We encourage the use of organic, unrefined, locally grown ingredients whenever possible.

Do I have to come every week?
No! Our market allows for flexible scheduling, so if you’re only able to come once a month we’d still love to have you. Follow the steps for vendor application and set your schedule with the market coordinator.

Can I share a table?
Yes! Sharing a table by two different vendors is possible and can be a viable way to cooperatively market with a friend or fellow producer.

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Can children and youth participate in market?
Yes! We welcome a range of vendors. Vendors under 12 years of age can sell at market for a daily fee of just $2.00, ages 13-18 for $5.00; a shared table is a great possibility. Contact the Market Manager with an expression of interest.

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